Board Minutes

Skidaway Farms Board Meeting Minutes: 6/17/2020 Present: Susan Burns, Karen Burroughs, Jill Corbin, Ralph Hinz, Monica Hughes, Michael Kahn, Jane Kollman, Tom Rosen                   Absent: Joe Tyson Elected Board Members:  The newly elected board members were officially welcomed and installed for their three year terms beginning in May, 2020: Jill Corbin our website editor and publicity person,  Monica Hughes secretary, Michael Kahn president and Tom Rosen treasurer.    Treasurers Report:  Tom Rosen presented the current balance sheet and income statement as of mid June, 2020.  Our financial position is healthy due to our […]

Skidaway Farms Board Meeting Minutes: 3/24/20 Present: Monica Hughes, Michael Kahn, Jane Kollman, Tom Rosen  Absent:  Susan Burns, Karen Burroughs, Ralph Hinz, Joe Tyson   Treasurers Report: Tom Rosen presented the current balance sheet and income statement as of February 29, 2020 as well as the proposed budget for this coming fiscal year.The proposed budget was reviewed by members, both with and without a spring festival income.It was decided that the spring festival would be moved to a weekday in October, 2020, thus proceeds will remain in proposed new budget.Proposed new budget was approved by all present. Nominating Committee report: […]

Present: Susan Burns, Monica Hughes, Michael Kahn, Jane Kollman, Tom Rosen, Joe Tyson Absent: Karen Burroughs, Ralph Hinz   Treasurers Report: Tom Rosen presented the current balance sheet and income statement as of January 31st.There was an adjustment to our depreciation schedule.Tom is still unable to change the Quick books admin to himself but will meet with Rick Cunningham who will contact Bob Rogers, former treasurer re quick books sales receipt which has gone missing. Tom will also meet with Rick to take over the civi crm for the future as well as put processes in place for the easy […]

Skidaway Farms Board Meeting Minutes: 1/7/20 Present: Susan Burns, Karen Burroughs Monica Hughes, Ralph Hinz, Michael Kahn, Jane Kollman, Tom Rosen, Absent: Joe Tyson Treasurer’s Report: Tom Rosen reported on the e-mailed current Income statements. He recommended that the depreciation schedule omit any adjustment for road depreciation and that the figures for the pavilion remain the same.  The board agreed that this was wise as well as prudent. There still remain some technical/computer issues that need to be ironed out to completely transfer all the financials from Ron Dillard to Tom and those are in process.  Tom will be on […]

Skidaway Farms Board Meeting Minutes: 11/19/19 Present: Susan Burns, Monica Hughes, Ralph Hinz, Michael Kahn, Jane Kollman, Tom Rosen Absent: Joe Tyson, Karen Burroughs Treasurer’s Report: Tom Rosen reported on the e-mailed Income statements for the farm for September and October. Also reported that the income from our increased plot fees would yield at least $2000 more in our projected 2020 budget.  Maintenance costs have remained stable through 2019. Tom is studying the current depreciation schedule and will present some recommendations to the board at our next meeting in January regarding the depreciation schedule vis a vis ongoing maintenance expenses. […]

Skidaway Farms Board Meeting Minutes: 10/23/19         Present:  Susan Burns, Karen Burroughs, Monica Hughes, Michael Kahn, Jane Kollman, Tom Rosen, Joe Tyson Absent:  Ralph Hinz Treasurers Report: Tom reported that there were three new plots rented. New rental fees will take place January 1st to $125. and $175. $13,000 per year income from rental fees, $6,000: fixed expenses. Maintenance:  Pine straw will be delivered  on Monday, October 28th. MH will send a reminder work party blast. Ball valves to be installed on all hose bib risers to cut off water in case of leaking faucets until repairs […]

Skidaway Farms Board Meeting Minutes: September 26, 2019 Present: Susan Burns, Karen Burroughs, Monica Hughes, Jane Kollman, Tom Rosen, Joe Tyson Absent: Michael Kahn, Ralph Hinz Introductions and Welcome: Tom Rosen was introduced as our new treasurer and a motion was made by MH to install him as the Farm’s acting provisional treasurer until the spring elections, seconded by KB, unanimously approved. Treasurers Report: Tom reported that we will have a shortfall this year of $1300 because of plots not being rented. We need to rent 13 plots and 10 plots are ready to go. Tom also has some feelers […]

Skidaway Farms Board Meeting Minutes: July 24, 2019 Present: Susan Burns, Karen Burroughs, Ron Dillard, Linny Dillard, Ralph Hinz, Monica Hughes, Jane Kollman, Joe Tyson Absent: Michael Kahn Raised Beds: R Hinz presented information on the cost of raised beds using lumber and using concrete blocks.  The costs were about equal for both but the resilience of the concrete was noted.  There may be the possibility of having Bethesda Barn Builders, a volunteer organization, build the wooden raised beds and J Kollman will get in touch with Ed Case, her contact with this organization, when she returns from vacation  This […]

     SKIDAWAY FARM BOARD MEETING MINUTES, MAY 22, 2019 Present: M Kahn, J Kollmann, R Dillard, L Dillard, R Hinz, K Burroughs M Hughes Absent: J Tyson, S Burns 1) Review of Bylaws, discussion re officers, terms and duties of officers  Bylaws amended: Vice President/Farm Manager added, term voted to be 2 years, Motion per J Kollmann, 2nd per M Kahn, approved by Board with 1 Nay Added duties of Vice President/Farm Manager, Motion per R Dillard, 2nd per K Burroughs, unanimously approved. 2) Election of Officers: J Kollmann elected to Vice President, motion per R Dillard, 2nd per […]

Present: M Kahn, J Kollmann, M Hughes, J Tyson Absent: R Hinz, L Dillard, R Dillard, K Burroughs, S Burns This was our annual meeting and about 20 farmers attended.  Introductions were made and farmers were asked how they heard about the farm. The farmers who attended also participated in the discussion of marketing ideas the board could utilize to attract more farmers. 1) Festival Update per T Rosen: Menu is set, 3 protein dishes, 3 sides, 2 desserts, will provide ice and water. Jane will order tables and chairs for 4/30, pickup 5/2, will get needed dinner supplies. Monica […]

Present:  M Kahn, J Kollman, M Hughes, J Tyson, R Hinz, R Dillard,  L Dillard  Absent: C Adler 1) Treasurer’s Report: 2019 budget was presented and approved by the board. Board reviewed balance sheet, income statement and delinquent accounts. Improved interest accrual noted in 6 month CD at Live Oak Bank. President’s Report: Plot Rental down from last season, continue to add farmers.  Concerns for lost income, discussion re building more of the popular raised beds. Cost/benefit will be assessed before decision made.  Survey will be written and sent to farmers to determine farmers thoughts on a potential plot rental rate […]

Present:Present: M Kahn, J Kollmann, L Dillard, R Dillard, M Hughes, R Hinz Absent: J Tyson, C Adler Unanimous Board Approval for By-law changes and Officer election. Farm Rules updated per R Dillard, Monica to post changes for both By-laws and Farm Rules on Farm website. Treasurer Report per R Dillard: Asset Replacement Account transferred to Online Savings Bank, Live OakBank. The amount of $20,000 was placed in a 6 month CD to earn a better interest rate. This move was Board approved at the January meeting. 2019 Budget Approval: Discussion, need for modification determined, Advertising Budget decreased from $900 […]

Present:  M Kahn, J Kollmann, L Dillard, R Dillard, R Hinz, M HughesAbsent: J Tyson, C Adler 1) Irrigation update:Hose bibs have been relocated from center of pathways to the edge to better accommodate wheelbarrows and carts safely, cost, $850.  New irrigation installed in wildflower beds at both north and south ends of the farm.  Will benefit both the existing pollinator bed and will help to establish the new pollinator bed at the south end of the farm.  Cost, $1500, Jane will write a Landlovers grant request to cover the cost 2) Marketing Activity: Report from L Dillard, Marketing Director […]

Minutes for Farm Board Meeting, December 12, 2018 Present: Mike Kahn, Jane Kollman, Ron Dillard, Ralph Hinz, Monica HughesAbsent: Joe Tyson, Cathy Adler, Linny Dillard Insurance:Ron has been working at finding adequate insurance coverage for the farm.  He will contact Clark Lane at Remer Lane Insurance who wrote our previous policy which lapsed in 2015. He will report back to the board via e-mail the specific coverages and price for the board to approve by e-mail vote.  Hoping to get wind and hail coverage and coverage for pumps, pavilion and electric fence. Financials:Ron presented our balance sheet as of 11/30 […]

Present: Michael Kahn, Jane Kollman, Linny Dillard, Ron Dillard,   Ralph Hinz, Monica Hughes  Absent: Joe Tyson, Cathy Adler Treasurer’s  Report: Ron presented board members with updated docs: revised annual budget, balance sheet (including depreciation of assets), A/R aging summary which included farm plots that were in arrears, and a revised plot rental form . All of our financial documents and accounting are now in outstanding order. A motion was made by M. Kahn and seconded by J. Kollman, passed unanimously to approve our new treasurer to have internet access to the farm bank account at South State Bank. Marketing Report: […]

Present: M Kahn, J Tyson, R Hinz, J Kollman (via skype), L Dillard, R Dillard, M Hughes, B Caldwell, R Cunningham Absent: C Adler 1. Weather Station: Blake, Rick and Ralph presented information re the new weather station which will be installed at the Farm the end of this month.  This will provide soil temperature, humidity, moisture level and wind speed information wirelessly through a battery and solar powered system.  The data  will be available through Weather Underground for anyone to access.  The funds for this were provided by Audubon. 2. Computer Programs and Software: Ron reported that the farm […]