Category Archives: Minutes

Minutes – July 13, 2016 – Skidaway Farms Board Meeting

Minutes – Skidaway Farms, Inc. Board Meeting
Wednesday June 15, 5:00 pm Skidaway Audubon Pavilion

Present: Jane Kollman, Cathy Adler, Ralph Hinz, Bob Rogers
Absent: Joe Tyson, Monica Hughes
Other Attendees: Rick Cunningham

  1. Meeting minutes of 6/15/16 meeting approved.  Motion by BR, seconded by RH, unanimously approved.
  2. Entrance road improvements to be done by TLA.  Work to begin 7/26 and 7/27.
  3. Fall festival update.  Pot luck discussed rather than imposing on the club.  9/25 the only date Joe is available.  Further discussion needed.
  4. Weed notices sent by Jane.  Plot cleanup and solarization in progress.
  5. Ralph reported possible drainage solution for east side of farm.  No action at this time as there are currently lots available for rental.  Further discussion as more plots are needed.
  6. East/west green belt clean-up to be done in near future by Jones Coastal Landscaper.
  7. Irrigation issues with present controller discussed.  Motion to purchase new controller by Cathy Adler, seconded by Jane Kollman if Ralph deems necessary.  Addendum: original controller installed and programmed by Ralph.
  8. Finance report: expenses and income YTD fairly balanced.  Dumpster service to be increased to twice weekly for a few months to handle increased refuse due to plot clean-up.  Budget to be posted.
  9. Monica’s transition to webmaster in progress.
  10. Next meeting:  September 14th at the Farm.

Motion to adjourn: JK, seconded, CA.

Minutes – June 15 2016 Skidaway Farms Board Meeting

Minutes – Skidaway Farms, Inc. Board Meeting
Wednesday June 15, 5:00 pm Skidaway Audubon Pavilion

Present: Mike Welsh, Jane Kollman, Cathy Adler, Ralph Hinz, Monica Hughes, Bob Rogers
Absent: Joe Tyson
Other Attendees: Rick Cunningham

1. Meeting minutes of 5-21-2016 approved, motion by JK, second by CA, unanimously approved.

2. Budget presented by Cathy Adler, discussed, approved unanimously, budget will be posted on website.

3. Finance report per Bob Rogers:
a) YTD $12,350 in plot rental income, $ 1,600 to be collected for remainder of year.
b) $17,143 in checking account, $11,257 in asset replacement account

4. Website update: Monica Hughes currently in training with Rick Cunningham to take over website duties/postings

5. Herb Garden: will cover to solarize in coming weeks as it is too late for planting. Will form a work party in fall to prepare for planting.

6. Fall Festival : discussion re potential for Fall Festival, determined early October would be a good time. Will further discuss at next meeting.

7. Maintenance:
a) entrance road definitely needs improvement/ repair, Jane to check on leftover road finds near dog park. Ralph to look into cost for rental of heavy equipment needed to do the job. Addendum : leftover material near dog park not suitable, Ralph to contact a friend that might lead us in right direction

b) discussion continues on best/ most cost effective way to handle the drainage issues in wet areas of the farm.

c) dead tree cleanup on west side of fence line , Ralph and Jane to discuss in morning. Decided after viewing the area safety of workers would be a concern (potential for snakes). Will revisit in winter when this is not an issue. Jane will obtain an estimate on cost for the work from landscape fella who cares for the farm, and to see if this is a job that his crew can handle.

d) myrtle bushes along roadway to rear of farm need to be trimmed, discussion regarding best way to get this large project done. Jane will speak with landscape fella to determine if this is something his crew could handle and if so obtain estimate.

e) relocation of hose bibs in center of walkways making passage of carts and wheelbarrows difficult. Ralph will check with plumber re cost.

f) pressure washing of tables and benches : Jane will schedule power wash of pavilion for fall and have these done at the same time.

g) Bethesda Barnbuilders consulted to make a shelter for Polly Pots at the Children’s Garden. This would be to protect/ preserve her paint job which had to be redone after last summer, only one season.

Note: These minutes are subject to approval at the next board meeting

Meeting adjourned. Next meeting Wednesday July 13, 5:00 pm at the farm

Minutes – May 21 2016 – Skidaway Farms Board

Minutes – Skidaway Farms, Inc. Board Meeting
Saturday May 21, 4:00 Skidaway Audubon Pavilion

Board Members: Present: Mike Welsh, Jane Kollman Absent: Ralph Hinz
Other Attendees: Bob Rogers, Monica Hughes (new board members)

  1. Treasurer Bob Rogers reported financial status:
  • Checking account : $17,711.40
    • Last year’s expenses $17,776 – Business expenditures $3717, Farm maintenance $8230, Gardening expenses (children’s garden,  farm beautification, etc.) $1795, Utilities (dumpster, electricity, port-de-let) $4034
  • Asset replacement account: $11,257.74
  1. The online election for the four new members of the Board of Directors is complete. Terms for new board members Cathy Adler, Joe Tyson, Monica Hughes, and Bob Rogers commence as of May 21, 2016. They now join Mike Welsh, Jane Kollman, and Ralph Hinz to complete the 7 member board. The following are the terms for each member:

    Cathy Adler–3 years
    Joe Tyson–3 years
    Jane Kollmann–3 years
    Mike Welsh–2 years
    Monica Hughes–2 years
    Ralph Hinz–1 year
    Bob Rogers–1 year

  1. The need for various updates to the website was discussed and Monica Hughes volunteered to begin to reorganize and update all the data on the site. Rick Cunningham will be assisting with a complete website renovation to simplify maintenance, updating and posting. Some new items include:
  • Plot renewal on hold until September ( not good time for planting success)
  • Set up monthly information for farmers pertinent to the garden condition regarding pests, disease, watering etc.

Next meeting Wednesday June 15, 5:00 at the farm

Minutes – April 16 2016 – Skidaway Farms Board

Minutes – Skidaway Farms, Inc. Board Meeting
April 16, 2016 5:00 Skidaway Audubon Pavilion

Board Members: Present: Mike Welsh, Jane Kollman Absent: Ralph Hinz
Other Attendees: Bob Rogers, Cathy Adler, Joe Tyson, Monica Hughes, Rick Cunningham Discussion

  1. Farmer Survey preliminary results
    a: Monica to summarize/categorize farmer requests/ suggestions from survey
    b: Jane to reach out to TLA re farm entrance road repair
  2. Festival April 24 – planning continued, work groups assigned
  3. Website Update
    a: copy of Skidaway Farm Inc. Articles to be posted on website
    b: Rick to set up election online for new board members
    c: Rules committee formed – Monica and Cathy to review farm rules for board approval, then posting to website.
  4. Financial report – Bob Rogers:
    Reserve Account : $ 11,200—-Checking Account : $15,500 – will coordinate analysis of prior years’  expenditures and review budget with Cathy Adler
    Dumpster update : farm has contract with Waste Management until Dec., will
    switch to Atlantic Waste for savings at that time.

Next meeting—–May 21, 4:00 at the farm