Board Minutes

Skidaway Farms Board Meeting Minutes: September 26, 2019 Present: Susan Burns, Karen Burroughs, Monica Hughes, Jane Kollman, Tom Rosen, Joe Tyson Absent: Michael Kahn, Ralph Hinz Introductions and Welcome: Tom Rosen was introduced as our new treasurer and a motion was made by MH to install him as the Farm’s acting provisional treasurer until the spring elections, seconded by KB, unanimously approved. Treasurers Report: Tom reported that we will have a shortfall this year of $1300 because of plots not being rented. We need to rent 13 plots and 10 plots are ready to go. Tom also has some feelers […]

Skidaway Farms Board Meeting Minutes: July 24, 2019 Present: Susan Burns, Karen Burroughs, Ron Dillard, Linny Dillard, Ralph Hinz, Monica Hughes, Jane Kollman, Joe Tyson Absent: Michael Kahn Raised Beds: R Hinz presented information on the cost of raised beds using lumber and using concrete blocks.  The costs were about equal for both but the resilience of the concrete was noted.  There may be the possibility of having Bethesda Barn Builders, a volunteer organization, build the wooden raised beds and J Kollman will get in touch with Ed Case, her contact with this organization, when she returns from vacation  This […]

     SKIDAWAY FARM BOARD MEETING MINUTES, MAY 22, 2019 Present: M Kahn, J Kollmann, R Dillard, L Dillard, R Hinz, K Burroughs M Hughes Absent: J Tyson, S Burns 1) Review of Bylaws, discussion re officers, terms and duties of officers  Bylaws amended: Vice President/Farm Manager added, term voted to be 2 years, Motion per J Kollmann, 2nd per M Kahn, approved by Board with 1 Nay Added duties of Vice President/Farm Manager, Motion per R Dillard, 2nd per K Burroughs, unanimously approved. 2) Election of Officers: J Kollmann elected to Vice President, motion per R Dillard, 2nd per […]

Present: M Kahn, J Kollmann, M Hughes, J Tyson Absent: R Hinz, L Dillard, R Dillard, K Burroughs, S Burns This was our annual meeting and about 20 farmers attended.  Introductions were made and farmers were asked how they heard about the farm. The farmers who attended also participated in the discussion of marketing ideas the board could utilize to attract more farmers. 1) Festival Update per T Rosen: Menu is set, 3 protein dishes, 3 sides, 2 desserts, will provide ice and water. Jane will order tables and chairs for 4/30, pickup 5/2, will get needed dinner supplies. Monica […]

Present:  M Kahn, J Kollman, M Hughes, J Tyson, R Hinz, R Dillard,  L Dillard  Absent: C Adler 1) Treasurer’s Report: 2019 budget was presented and approved by the board. Board reviewed balance sheet, income statement and delinquent accounts. Improved interest accrual noted in 6 month CD at Live Oak Bank. President’s Report: Plot Rental down from last season, continue to add farmers.  Concerns for lost income, discussion re building more of the popular raised beds. Cost/benefit will be assessed before decision made.  Survey will be written and sent to farmers to determine farmers thoughts on a potential plot rental rate […]

Present:Present: M Kahn, J Kollmann, L Dillard, R Dillard, M Hughes, R Hinz Absent: J Tyson, C Adler Unanimous Board Approval for By-law changes and Officer election. Farm Rules updated per R Dillard, Monica to post changes for both By-laws and Farm Rules on Farm website. Treasurer Report per R Dillard: Asset Replacement Account transferred to Online Savings Bank, Live OakBank. The amount of $20,000 was placed in a 6 month CD to earn a better interest rate. This move was Board approved at the January meeting. 2019 Budget Approval: Discussion, need for modification determined, Advertising Budget decreased from $900 […]

Present:  M Kahn, J Kollmann, L Dillard, R Dillard, R Hinz, M HughesAbsent: J Tyson, C Adler 1) Irrigation update:Hose bibs have been relocated from center of pathways to the edge to better accommodate wheelbarrows and carts safely, cost, $850.  New irrigation installed in wildflower beds at both north and south ends of the farm.  Will benefit both the existing pollinator bed and will help to establish the new pollinator bed at the south end of the farm.  Cost, $1500, Jane will write a Landlovers grant request to cover the cost 2) Marketing Activity: Report from L Dillard, Marketing Director […]

Minutes for Farm Board Meeting, December 12, 2018 Present: Mike Kahn, Jane Kollman, Ron Dillard, Ralph Hinz, Monica HughesAbsent: Joe Tyson, Cathy Adler, Linny Dillard Insurance:Ron has been working at finding adequate insurance coverage for the farm.  He will contact Clark Lane at Remer Lane Insurance who wrote our previous policy which lapsed in 2015. He will report back to the board via e-mail the specific coverages and price for the board to approve by e-mail vote.  Hoping to get wind and hail coverage and coverage for pumps, pavilion and electric fence. Financials:Ron presented our balance sheet as of 11/30 […]

Present: Michael Kahn, Jane Kollman, Linny Dillard, Ron Dillard,   Ralph Hinz, Monica Hughes  Absent: Joe Tyson, Cathy Adler Treasurer’s  Report: Ron presented board members with updated docs: revised annual budget, balance sheet (including depreciation of assets), A/R aging summary which included farm plots that were in arrears, and a revised plot rental form . All of our financial documents and accounting are now in outstanding order. A motion was made by M. Kahn and seconded by J. Kollman, passed unanimously to approve our new treasurer to have internet access to the farm bank account at South State Bank. Marketing Report: […]

Present: M Kahn, J Tyson, R Hinz, J Kollman (via skype), L Dillard, R Dillard, M Hughes, B Caldwell, R Cunningham Absent: C Adler 1. Weather Station: Blake, Rick and Ralph presented information re the new weather station which will be installed at the Farm the end of this month.  This will provide soil temperature, humidity, moisture level and wind speed information wirelessly through a battery and solar powered system.  The data  will be available through Weather Underground for anyone to access.  The funds for this were provided by Audubon. 2. Computer Programs and Software: Ron reported that the farm […]

Present: M Kahn, J Kollmann, M Hughes, R Hinz, J Tyson, C Adler, L Dillard 1)  Finance report per B Rogers, outgoing Treasurer:     Checking Account, $ 11,836.19, Asset Replacement Account,                $19,286.29 a) L Dillard was officially installed as new treasurer for the farm with a motion by J Kollmann, seconded,  C Adler. Unanimously approved. b) M Kahn was officially installed as President of the farm board with a motion by M Hughes and seconded by J Kollmann. Unanimously approved. 2) Welcome to our two new bee hives! Hopefully they will stay healthy and […]

Present: J Kollmann, M Welsh, C Adler, M Kahn, B Rogers Absent: J Tyson, M Hughes 1) Slate of candidates proposed for Board vote are: Monica Hughes, Bob Rogers, Linda Dillard Motion to accept slate of candidates per M Welsh, second per M Kahn,  unanimously approved per board and attending farmers. Due to inclement weather and low Farmer turnout at the meeting an online vote will be set up per R Cunningham. 2) Approval of new Officers on the board to be deferred until next meeting, 7/11/18, pending the voting and decision of the nominating committee.  Motion to do so […]

Farm Board Meeting Minutes May 2, 2018 Present: M Welsh, J Kollmann, C Adler, M Hughes, J Tyson, M Kahn, B Rogers, R Hinz 1)  Festival setup details complete, work party for table/chair setup and flower arranging set for 10:00 Sunday morning. Monica will send blast to farmers. 2) Farm purchases, per Ralph: new waterproof controller box needed for electric fence controller. Also a tool for determining where the breech is in electric fence.  This tool will streamline the process.  Both purchases run around $100 each and Board approval received.   3) Blueberry bushes:  has been noted that several farmers […]

Present:  M Welsh,  J Kollmann,  C Adler,  B Rogers,  M Hughes, M Kahn, R Hinz Absent:  J Tyson Financial Report per B Rogers: plot renewals continue to be posted.   Bob will gather information for the approval of the budget for our April Board meeting. Checking Account: $12,681.71 , Asset Replacement Account: $16,269.48 Eight new farmers have signed on since the first of the year. Plans to enclose a few more plots with lumber discussed. All irrigation controllers on raised beds reinstalled after frosty weather has passed.  Several replaced and repairs done as needed.  Discussion ensued about how to go […]

Present: M Welsh, J Kollmann, M Hughes, M Kahn, B Rogers, Absent: C Adler, J Tyson 1) Finance report per B Rogers, checking acct: $10,061.01, asset replacement acct.: $16,269.48. Plot renewal funds continue to come in. 2) Weather station information presented per R Cunningham. Discussion per Board present, will wait with final decision when entire board present. 3) Lumber has been delivered for B plot enclosures as well as lumber for redesign of children’s individual gardens…total cost:$233.96. 4) Work party 2/3 for plot enclosure. Spring cleanup to be scheduled next meeting. 5) Spring Festival slated for 5/6, final okay to […]

Present:  J. Kollmann, B. Rogers, C. Adler, J. Tyson, M. Hughes,  M. Kahn, R. Hinz Absent: M. Welsh Financial report per B.Rogers, $11,263.88 in checking account,    $13,938.53 in asset replacement account. Motion made per C.Adler to move  $5,000 from checking account to asset replacement account.  Second per J.Kollmann, unanimously approved by all. Spring Festival: date set for May 6th, 2018. Joe will speak to T Rosen to verify with Club/Chefs that date is ok.  Discussed increasing the ticket prices as it is a farm fundraiser.  After February meeting Monica will send a “save the date” blast to all farmers […]