Skidaway Farms Board Minutes Present: Hughes, Kahn, Kollman, Popp, Sample, Tyson Absent: Arkin, Corbin February Minutes Approved Treasurers Report: Steve Arkin was absent due to death in his family. There was no treasurer’s report. SBA loan in Skidaway Farm’s name is being investigated. Farm Plots: there are only two plots left to rent and Jane has two prospective farmers on her list. 23 plots have been leased since January 1st. 3 plots are currently not leased due to drainage problems. These plots will be remediated with composting, coffee grounds, cardboard and will sit for a season in hopes this will […]
Board Minutes
73 posts
Board Meetings 2.21.24 Present: Arkin (Zoom), Corbin, Hughes, Kahn, Kollman, Popp, Sample, Tyson January Board Minutes approved and posted on website. Treasurer’s Report: Arkin reported that monies from Live Oak bank were being transferred to an FDIC insured account called Flourish which was offering 5% interest. Hughes co-signed the paperwork. The account will be linked to the South Street account so that money could be transferred easily. Steve also reported on YTD financials as well as past due accounts. Approximately 1/3 of the Farmers haven’t paid, mostly due to inability or hesitancy to use the INAGO […]
Present: Arkin, Corbin, Hughes, Kahn, Kollman, Popp, Absent: Sample, Tyson December meeting minutes approved. Treasurers Report: Steve attended meeting remotely on Zoom. Profit and Loss Statement was e-mailed to participants beforehand and reviewed. Mike stated the P and L categories for farm expenses needed to be clearer and reflect different categories more effectively. Board will draft updated categories to present to Steve. Steve said about 50% of Farmers had paid for their rentals at this time. There appears to be some confusion in using the new system among farmers. Draft will go out providing support […]
Skidaway Farms Board Minutes 12.13.2023 Present: Arkin, Corbin,Hughes, Kahn, Kollman, Popp, Sample Missing: Barrett, Tyson Treasurers Report: Steve Arkin, our new treasurer will be using the e-mail: skidawayfarms600@gmail.com His other e- mail associated with his practice is: sarkin@arkincpas.com Steve is using Innago: A free Online Rental Property Management Software to collect rent on farm plots which will all be collected once per year. Payment can be made by credit card or by personal check dropped in our mailbox. The farmers will receive another blast to explain the new system but ultimately rentals for all plots will be due and paid […]
Present: Steve Arkin, Jill Corbin , Monica Hughes, Michael Kahn, Jane Kollman, Dorcas Popp, Steve Sample, Joe Tyson -October minutes approved. Treasurers Report: Steve suggested changing plot rental to annual billing. All plots to be billed in January. 2024 invoices will be pro-rated based on actual renewal dates. He will search for a better software package than Excel that is more suited for multiple tenants. New software package will streamline most functions at the farm. A bookkeeper will be assigned to oversee the farm account. The group updated Michael on possible changes for the coming year. Cost for the software […]
SKIDAWAY COMMUNITY GARDEN BOARD MEETING TUESDAY, SEPTEMBER 19, 2023 PRESENT: Kollman, Popp, Rosen, Tyson Treasurer’s Report from Tom Rosen Tom is moving to Park Springs in November. He will be greatly missed. Steve Arkin has been selected to replace Tom as the treasurer. Tom and Steve will work on the October Profit & Loss and Balance Sheet. Profit & Loss for September 1-19, 2023 reviewed. Interest income will be adjusted by $25.75 Accumulated depreciation final adjustment for plot renovation will be posted in October. Projected income from October plot rentals is $3,800.00 Balance sheet reviewed. Tom reviewed CD renewals and […]
Present: Corbin, Hughes, Kollman, Popp, Rosen, Sample, Tyson Absent: Barratt, Kahn Treasurers Report: P&L from July 1 -19 was distributed as well as Balance sheet as of July 19th. Tom said we had spent $20,000 on refurbishment of existing raised beds and building of new ones as well as resolving our drainage issue. Plot status: We have a total of 167 plots at the Farm and there are 13 unground plot and 6 raised bed available to lease this fall. Jane has a list of 24 farmers. Fall Festival: scheduled for Thursday, September 28th from 5-7 pm. Tom, Joe, […]
Board Minutes June,21, 2023 Present: Jill Corbin, Monica Hughes, Michael Kahn, Jane Kollman, Tom Rosen, Joe Tyson Absent: Frank Barratt, Dorcas Popp, Steve Sample Treasurers Report: Tom handed out balance sheet and profit and loss as of May 24th to board members. Live Oak 6mo CD due on 4/23, totaling $10,107.47 was deducted to pay for new raised bed project. So far the new raised bed project has totaled $17,664.53 and the renovation of existing raised beds $2,333.09. The remaining work will be sealing the tops (Joey) and rock that needs to surround the beds (already purchased). Tom has transferred […]
Present: Frank Barrett, Monica Hughes, Michael Kahn, Jane Kollman, Dorcas Popp, Tom Rosen, Steve Sample Absent: Jill Corbin, Joe Tyson Frank Barrett was welcomed as a new provisional member of the board who will stand for election in 2024. Minutes of April 14th were approved unanimously Treasurer’s Report: Tom distributed the Balance Sheet and P and L through May 24th. Six month CD held at Live Oak Bank was closed when due in April and used to finance raised garden beds ($10,000+). Tom also distributed a renovation and new plot construction cost encompassing the monies spent since 8/22 through 4/23 […]
Skidaway Farms’ Annual Meeting Present: Jill Corbin, Monica Hughes, Michael Kahn, Jane Kollman, Dorcas Popp, Tom Rosen, Steve Sample, Joe Tyson Opening Remarks: Michael Kahn, President of the Farm Board made a few remarks concerning the financial health of the farm in the year 2023. The Farm has, over the past few years, increased its membership and refurbished much of its infrastructure, added new plots and raised beds and attracted new farmers. Its financial health is strong and sustainable. March minutes approved. Board Officer election: Michael Kahn was elected to another three year term as president, Monica Hughes was elected […]
Present: Monica Hughes, Michael Kahn, Jane Kollman, Dorcas Popp, Tom Rosen, Joe Tyson Absent: Jill Corbin, Steve Sample Approval of February Minutes Treasurer’s Report: Tom is transferring CDs as they come due to higher interest bearing accounts and also removed $20,000 from savings to deposit in a 4.8 % interest bearing account. Current P and L and Balance sheet were handed out. Security Cameras: Board voted and approved the installation of two $40 surveillance cameras, one at the south gate and another at the south east corner of the farm. The ayes were all except Mike who opposed this. Access […]
Present: Jill Corbin, Monica Hughes, Jane Kollman, Dorcas Popp, Tom Rosen, Steve Sample Absent: Michael Kahn, Joe Tyson Approval of January minutes Treasurer’s Report: Tom is moving money as CD’s become due into higher interest bearing accounts so our CD’s are moving up to 4+% interest from 2% and 3% interest. Our savings are in an account bearing 3.5 % which will remain there as this money will be used in the near future for farm infrastructure needs. Our irrigation costs were over budget because of refurbishment of many of the irrigation systems in the raised […]
Board Minutes 1/18/23 Present: Jill Corbin, Monica Hughes, Mike Kahn, Jane Kollman, Dorcas Popp, Tom Rosen, Steve Sample Absent: Joe Tyson Approval of 12/13 minutes Treasurer’s Report: Live Oak CDs are increasing in interest payment and one will accrue 3.5% rate this spring, beginning in April. There was a small interest payment error on the current profit and loss statement which will be corrected on next month’s report. Our 2023 budget was passed unanimously. Tom will be away next meeting but will email report to board members. Update on plots: Jane reported that there are currently 10 inground plots available […]
Skidaway Farm Board Minutes 12.13.22 Present: Monica Hughes, Michael Kahn, Jane Kollman, Steve Sample, Joe Tyson Absent: Jill Corbin, Dorcas Popp, Tom Rosen Approval of 11.30.22 minutes. Treasurer report: Tom was absent and notified us that the financial report would be e-mailed the following day. Update on plots: 10 plots are currently available for spring season. there are currently 7 folks on the wait list for unground plots, 6 for raised beds. We have a total of 166 plots. Drainage issues: Joe presented us with a cost comparison of building raised beds (to mitigate drainage issues in sections of the […]
Board Minutes 11/30/22 Present: Jill Corbin, Monica Hughes, Mike Kahn, Jane Kollman, Dorcas Popp, Tom Rosen, Steve Sample, Joe Tyson Approval of 10/22/22 minutes. Treasurers Report: Tom presented a printed P and L and Balance sheet through the end of November. He also presented a proposed budget for the upcoming year which will be reviewed and voted on at our December meeting. In addition there was a refurbishment report that included monies paid to Jones Landscaping and Joey Tyson for their work in preparing raised beds and in-ground plots with a total amount of $8,983. This included labor, material and […]
Board Meeting Minutes 10.20.22 Present: Jill Corbin, Monica Hughes, Michael Kahn, Tom Rosen Absent: Jane Kollman, Dorcas Popp, Steve Sample, Joe Tyson Approval of 9.28.22 minutes Treasurer’s Report: Tom presented balance sheet and P and L statement as of 9/28/22 which does not reflect the addition of new fall farmers, (approximately 21). Next month’s numbers will reflect our added income due to this influx and Tom will also present a proposed budget to the board in November meeting. A discussion of our policy (or lack) of the refurbishment of existing plots, both in-ground and raised beds as well as irrigation […]
Present: Jill Corbin, Monica Hughes, Jane Kollman, Tom Rosen, Steve Sample, Joe Tyson Absent: Mike Kahn, Dorcas Popp May board minutes approved by board. Financial Report: Increased expense of a large dumpster rental for the year instead of small will be $2400 a $190 increase annually but needed. Board voted and approved an annual rental fee increase of $10 for all garden beds, including raised beds. effective in September. The weed deposit is raised to $100 for in ground beds and remains at $75 for raised beds. Mail Box: there will be a mail box installed at the garden for […]