Annual Board Meeting Minutes, April 17, 2019

Present: M Kahn, J Kollmann, M Hughes, J Tyson
Absent: R Hinz, L Dillard, R Dillard, K Burroughs, S Burns

This was our annual meeting and about 20 farmers attended.  Introductions were made and farmers were asked how they heard about the farm. The farmers who attended also participated in the discussion of marketing ideas the board could utilize to attract more farmers.

1) Festival Update per T Rosen:
Menu is set, 3 protein dishes, 3 sides, 2 desserts, will provide ice and water.
Jane will order tables and chairs for 4/30, pickup 5/2, will get needed dinner supplies.
Monica will send blast to Farmers for volunteers on 5/1 starting at 10:00 for table setup and flower arrangement.
Linny will have table for 50/50 raffle, Ron will man the admission table.
Tom Kollmann will direct parking.
All hands on deck by 3:30.

2)  Newly elected Board :
Karen Burroughs, Joe Tyson, Jane Kollmann 3 yr term
Susan Burns, 1 yr term with roll over to 2020 election. 

3) Survey discussion among Farmers at the meeting, M Kahn updated group on depreciation of assets, noting 57% of plots are rented therefore farm revenues have declined. Farmers were asked for suggestions on how to raise revenues and cut costs.
Suggestions are as follows:
 Increase rental fee on raised beds,
 Place plot rental availability in Twatl using free monthly add
 Getting more Landings residents to the farm by:
  a) having a produce giveaway gathering an evening/month
  b) having a farm booth at the Health Club Health Fair
  c) farm open house
  d) farm on garden tour in 2020
  e) increase number of raised beds, Blake will contact Duke for cost
  f) discussion of increasing plot rental fee, to be added to farm satisfaction survey
  g) Farm Facebook page, Instagram page

4) Farm repairs, light on electric fence lamppost needs to be replaced, Jane will find volunteer to help with this.  Also message boards needing repairs, Jane will contact Barn Builders to help with this.

5) Irrigation update:  all raised bed filters cleaned by soaking in soapy/bleach solution per Jane, all in good working order.  Jane will contact all raised bed farmers to let them know how to maintain filters so Irrigation is in good working condition.

6) Solution for lost revenues on plots needing solarization: if plot is cleared and has gone to seed, Farmer will lose weed deposit.

7) Veggie baskets:  decided to wait until May when more produce is available

8) Treasurers Report, added per email of 4/18:
Balance sheet: Checking $16,197 which has grown to $18,000 plus month of April to date. Motion to move $12,000 to short term interest bearing account per M Kahn, second per J Kollmann, unanimously approved. The $$ will remain in this account until needed for operating expenses.
$50 Board credit on plot rental donated to farm per L Dillard. Item should be addressed at next meeting , this is not sanctioned in current bylaws, should cease practice or amend bylaws. Also needing discussion is length of terms of the officers which isn’t addressed in the bylaws.
Past due statements sent to farmers in 31-90 day category, and also to 1-30 category. F/U per phone if payments not received.  
Festival update: 132 participants registered, R Dillard offered to man the registration table.  

9) Other business:  M Hughes will put together a cell phone # list to improve communication among the Board members.

Next meeting, May 22, 4:00 pm at the Farm

Board Meeting Minutes March 27, 2019

Present:  M Kahn, J Kollman, M Hughes, J Tyson, R Hinz, R Dillard,  L Dillard  Absent: C Adler

1) Treasurer’s Report:

2019 budget was presented and approved by the board. Board reviewed balance sheet, income statement and delinquent accounts. Improved interest accrual noted in 6 month CD at Live Oak Bank.

President’s Report:

Plot Rental down from last season, continue to add farmers.  Concerns for lost income, discussion re building more of the popular raised beds. Cost/benefit will be assessed before decision made.  Survey will be written and sent to farmers to determine farmers thoughts on a potential plot rental rate increase as well as to advise farmers that the farm is experiencing financial difficulty due to insufficient rentals. 

2) Nominating Committee Report:
Slate of candidates reported by M Kahn and board approved.  Ron will draft a vote ballot via Survey Monkey and send the email 2 weeks before Annual Meeting on 4/17/19 so the board candidates can be installed at the annual meeting.

3) Spring Festival Update:
Joe reports his team will soon be meeting and firming up the menu.  70 participants are registered so far.  Monica will send a blast reminder per week.  Jane will post on message boards at the farm.

4) Marketing:
Linny will set up 50/50 raffle at the Spring Festival, also will check with Publix re selling the tickets at the store site.  She has been writing articles in local periodicals, searching for possible grant opportunities and getting our name out to the Skidaway community.

5)) Other business:
Power washing team of M Kahn & L Dillard to meet Sunday 3/31 to clean and repair benches and picnic tables.  R Hinz reported 5 new irrigation controllers purchased at lower cost. Discussion re Irrigation issues with filters on raised beds and cleaning challenges.

Next meeting, Annual Meeting 4/17/19 at the farm