Minutes for Farm Board Meeting, December 12, 2018

Present: Mike Kahn, Jane Kollman, Ron Dillard, Ralph Hinz, Monica Hughes
Absent: Joe Tyson, Cathy Adler, Linny Dillard

Insurance:
Ron has been working at finding adequate insurance coverage for the farm.  He will contact Clark Lane at Remer Lane Insurance who wrote our previous policy which lapsed in 2015. He will report back to the board via e-mail the specific coverages and price for the board to approve by e-mail vote.  Hoping to get wind and hail coverage and coverage for pumps, pavilion and electric fence.

Financials:
Ron presented our balance sheet as of 11/30 and once again there was concern about our depreciation vs our revenue.  The farm needs more revenue to adequately ensure replacement costs will be funded.  Ron will readjust our depreciation schedule to more realistically reflect our needs but the need to rent more plots is a reality to keep the farm sustainable.

Amendment to By-Laws:
Mike Kahn made a motion to amend Skidaway Farm’s Bylaws to increase the maximum number of directors to nine from seven. Motion was seconded by Jane Kollman and passed unanimously.

Motion was made by Jane Kollman to nominate Ron Dillard to the Board of Directors.  Seconded by Ralph Hinz, passed unanimously.

The board accepted Linny Dillard’s resignation as treasurer and appointed Ron Dillard as treasurer.  Linny will serve as marketing director.

Terms of Office:
Discussion re directors terms:

Member Expiration
Joe tyson 2019
Cathy Adler 2019
Jane Kollman 2019

Mike Kahn 2020
Ron Dillard 2020

Ralph Hinz 2021
Linny Dillard 2021
Monica Hughes 2021

Irrigation:
Two irrigation matters were presented by Jane and Ralph:
1. Need to remove the hose bibs that are in the paths to a more protected place as they continue to be damaged and are a hazard to farmers.  An estimate to do the work was $850.
Ron Dillard made a motion to proceed with the work, Mike Kahn seconded and passed unanimously.
2. Wild flower beds need source of water.  There are four flower beds, two at each end of the farm which require a watering system to be put in place. This was estimated to cost $1350.  Jane will write a grant to Landlovers in January to help defray this cost and the board will revisit this issue in the new year.

Blast:
Monica will send a blast to farmers of raised beds to protect their timers from freeze when temperatures drop.

Defibrillator donation
A donation was made by a group named SLICK,” Saving lives in Chatham County “, represented by Carol Naser .    They are donating  an IED/ defibrillator, free of charge, which will be placed in the Pavilion.  They will also conduct a tutorial for the farmers on the use of it.

Meeting adjourned at 6:15
Next meeting: Tuesday, January 22, 2019 at Club small board room.